Oral Presentations
Oral presentations will consist of a pre-recorded video (maximum of 15 minutes) followed by a live Q&A. One author will be required to be present to answer questions during the live Q&A.
The video should comprise a brief introduction of the presenter with a webcam, if desired, followed by voice over the presentation slides. The presentation slides (identical or similar to the one used in the long video) are kept handy by the live session manager and the session chair. The slides can be shared on the screen while answering questions during the live Q&A. We recommend recording the presentation using Zoom, available on most platforms.
The video must be prepared according to the specifications below. Please also make sure that the first image in the video includes the title of the paper, the authors, and a mention of ISTC 2021.
Once your video is ready, you will be required to upload your video as well as the slides (in PDF format) to the ISTC online platform.
Video specifications
- Duration: 15 minutes maximum
- Video file format: mp4 (or any other format supported by YouTube)
- Dimensions: Minimum height 720 pixels, aspect ratio 16:9
Tips for preparing your video
There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording. Here are some links to instructions on recording a meeting on common platforms:
- Zoom (recommended): Local Recording - Zoom Help Center and IEEE record video instructions
- WebEx
- Skype
- Google Meet
- Gotomeeting: How to Record a GoToMeeting Session - Techwalla and How to Convert and Open the GoToMeeting Recordings
- Microsoft Teams
- Microsoft Powerpoint: Create Voice Over Powerpoint and convert to MP4.
Uploading your video and your slides
Videos should be uploaded to YouTube in “unlisted” mode. This means that only people in possession of the exact link can access the video. For step-by-step instructions on how to upload your video, please see this tutorial.
Once your video has been uploaded to YouTube in unlisted mode, send an email to finalmaterial@istc2021.org with the following information:
- Subject: (Your EDAS paper ID)
- Body: Your video URL (see tutorial)
- Attachments: Please attach both your camera-ready paper and your presentation slides, both in PDF format.
Please send all your material by August 22 at the latest (earlier if possible).
Poster Presentations
Poster presentations will take place in a Gather.Town virtual environment, which allows to replicate the one-on-one iteractions that would occur in person. Posters should be prepared as PDF files in A0 format with a landscape orientation.
Please send us your poster by emailing finalmaterial@istc2021.org with the following details:
- Subject: (Your EDAS paper ID)
- Attachments: Please attach both your camera-ready paper and your poster, both in PDF format.
Please send all your material by August 22 at the latest (earlier if possible).